Build the plan, run shoot day from the Command Center
Every shoot has its own management page: you build the crew by role and collect RSVPs, plan each day's agenda hour by hour, pin the site plan to the map and mark each crew's area, and seat people on transport runs. On the morning of the shoot, everyone opens the call sheet and sees their own day.
Open the shoot as an event
The shoot lands on the calendar as an event and gets its own management page with six sections: Overview, Crew, Agenda, Venue, Equipment and Transport. Multi-day shoots are planned one day at a time.
- Creating shoots comes with Business Lite
- Connect Google Calendar (Business Lite) and your Google events show up next to your shoots
Build the crew, collect RSVPs
You build the crew from ready-made roles for production, creative agency, photography and event work, then split it into crews. Everyone invited replies Attending, Maybe or Not attending. When you need extra hands, invite someone from your Hub Talent Pool straight to the shoot.
- Crew groups and coordination (Business Growth)
- If a crew member already has another job at that time, you see a warning
Plan the agenda and the venue
Each shoot day gets agenda items with times, and each item is assigned to crews; items that overlap are counted as conflicts. In Venue you pin a site plan or a satellite view to the map and paint each crew's area.
Gear from inventory, transport in runs
The shoot's gear is booked from inventory. The same item can't be booked twice for overlapping times; if there's a clash, the cart suggests an available alternative. In Transport you generate ride needs from the crew list and seat people on runs with a vehicle, seat count and driver; people who travel on their own are marked separately.
- Inventory-linked gear planning and transport planning (Business Growth)
On the day: call sheet, My day, Command Center
Each shoot day has a printable call sheet with the header details, crew, agenda, notes and emergency contacts. In My day, each participant sees their crew, call and wrap times, area, ride and next items, and taps “I'm on site” on arrival. The Command Center puts the map, crews, agenda and updates from the floor on one screen, and projector mode puts it up on the wall.
- Attendance: On set, No-show or Excused; the report downloads as CSV
- Live location works only in the iOS app, only while the shoot is live, and depends on role settings
- The Command Center comes with Business Growth
Works with the rest of TodoMore
Inventory
The shoot's gear is booked here, and the database rejects double bookings.
Hub
Invite a freelancer from your Talent Pool to the shoot; they reply by RSVP.
ReView
The shoot's content items open in ReView, where client approval is collected.
Core
Upcoming shoots appear with their locations on the events map in Overview.
Calendar and Planning questions
Does it sync with Google Calendar?
Yes, on Lite and up. Each member connects their own Google account; Google Calendar events show up live in TodoMore's calendar. You can create and edit Google events from TodoMore and add a Meet link. You choose how your Google events appear to your team: free/busy only, titles, or full details.
What happens if I book the same camera for two sets?
You can't: a second booking for the same item over overlapping times is rejected at the database level, and the cart suggests an available alternative. Crew members aren't blocked the same way; if someone already has another job at that time, you see a warning.
Can I print a call sheet?
Yes. For each shoot day you print the call sheet, or save it as a PDF from your browser, with the header details, crew table, agenda, notes and emergency contacts. Only people who can manage the shoot see phone numbers; other participants get the sheet for their own crew.
Can the crew follow the shoot on their phones?
Yes. My day and the call sheet open in the phone's browser. Our native iOS app is in beta with selected teams, and live location works only there: it sends a position only while a shoot the person is on is live, it can be switched off per role, and only authorized people see it on the map. Write to us to join the beta.
Plan your next shoot here
Your first workspace opens with 30 days of Business Growth, so the Command Center and transport planning are open from day one. No credit card required.